Conference Booking :

The Conference Booking module in the club management software is designed to streamline the process of reserving and managing conference rooms and related facilities within a club. This feature ensures efficient scheduling, resource allocation, and seamless coordination for hosting events, meetings, and conferences. By integrating with other club management modules, it provides a comprehensive solution to cater to the diverse needs of club members and external clients.

1. Availability Management : Keeping track of conference room availability in real-time to facilitate quick and accurate booking arrangements based on room availability.
2. Booking Management : Managing conference room bookings efficiently, including handling reservation requests, confirming bookings, and updating availability status.
3. Calendar Management : Maintaining a centralized calendar system to schedule conference room bookings, avoid double bookings, and ensure optimal room utilization.
4. Meeting Management. Multi - Location : Managing meetings across multiple locations or venues, coordinating logistics, and ensuring consistent service standards across all venues.
5. Real Time Updates. Reservations Management : Providing real-time updates on reservation status, availability changes, and booking confirmations to organizers and attendees for enhanced communication and planning.
6. Reservation Confirmation by Mail / SMS : Automatically sending confirmation notifications via email or SMS upon successful conference room bookings, ensuring attendees have the necessary information for their meetings.
7. Block Room for Maintenance Issues : Blocking conference rooms for maintenance or repairs as needed to ensure they are in optimal condition for upcoming meetings and events.
8. Conference Room Display Provision Photo : Displaying photos of conference rooms on the booking platform to give organizers a clear idea of the available facilities and help them make informed decisions.
9. Room wise Plan / Package : Offering different plans or packages for conference rooms based on size, amenities, and other factors to cater to the diverse needs of organizers.
10. Cancellation and Room Change Feature : Allowing organizers to cancel or modify conference room bookings easily, and providing options for room changes based on availability and requirements.
11. Integration with Website : Integrating the conference booking system with the organization's website to enable seamless access to booking features and provide a user-friendly experience for organizers.
12. Party Settlement Report : Generating detailed reports on conference room bookings, including billing information, payment status, and attendee details, for efficient settlement and reconciliation processes.
13. Pax wise Sales with Provision of Tax Summary and Detailed Report : Providing comprehensive sales reports that break down revenue by the number of attendees (pax), along with tax summaries and detailed transaction reports for accounting and compliance purposes.
14. Item wise Sales with Provision of Tax Summary and Detailed Report : Offering detailed sales reports that itemize revenue by specific services or items provided during conferences, along with tax summaries and detailed transaction breakdowns.
15. Flexible Billing Options Suited to Split, Single or Consolidated Requirements : Providing flexible billing options tailored to organizers' preferences, including split billing, single invoices, or consolidated billing arrangements to accommodate varying requirements and preferences.